---
type: Web Page
title: "Freelance business management software you own — Oknola"
description: "Clients, projects, invoices and taxes in one folder of plain files. See what each client is really worth, what you're owed and what's safe to spend."
resource: https://oknola.com/use-cases/freelancers/
---

Freelancers

# Know what every client is really worth.

Oknola links each client to the project, the hours, the invoice and the payment, then puts business and personal money side by side, so you know what you're owed and what's safe to spend.

Join the waitlist [See it as a freelancer](https://oknola.com/demo/full/#as=freelancer)

Sample data.

-   Built on a real business, not a pitch deck.

-   **759** notes · **118** ledger records · **73** journal pages · **27** operating maps.

-   Plain markdown files. Leaving is copying a folder.

-   An agent sees only what you point it at.

## Clients in your inbox. Money in a spreadsheet. Projects in your head.

1.  ### The invoice went out. Then nothing.

    Chasing payment turns into a second job nobody pays for. Nearly three in ten freelance invoices are paid late.

2.  ### Feast, then famine.

    A busy month hides how thin next month's pipeline is.

3.  ### The tax bill is a surprise every quarter.

    The money for it sits in the same account you spend from.

## From inquiry to paid, one client at a time.

1.   Referral or Behance

2.   Inquiry

3.   Intro call

4.   Proposal

5.   Contract and deposit

6.  no approval for 13 days Design and revisions “can you add more design?”

7.  13 days, in escrow Final invoice

8.   Paid

Sample data.

[Open it in the demo](https://oknola.com/demo/full/#as=freelancer)

Marketplace work sits on the same map: proposal, milestone, approval, and the payout minus the fee.

-   When something stalls, the map says so: the milestone with no approval for 13 days, the invoice still in escrow.

-   Round three of “can you add more design?” is a note on the project, not a lost email.

## The numbers that tell you if the month worked.

-   Revenue against your monthly goal

    $11,350

    114% of the $10,000 goal

-   Revenue by client and by channel: direct, referral, marketplace

    52%

    direct and referral

-   Effective hourly rate and billable hours

    $68

    all hours · $109 billable

-   Outstanding invoices and days late

    $2,100

    in Upwork escrow

-   Money set aside for taxes, and months of buffer

    $840

    28% set aside · 5.2 months

Sample data.

## Your money and the studio's, finally apart.

Every account, subscription and transaction is a file tagged FinanceOS and marked business or personal. You see the studio's month and your own side by side, and the tax set-aside grows before the quarter ends, not after.

When a payment is late, Invoice chase drafts the polite reminder. Nothing is sent without your yes. An agent allowed one client's tag reads that client's files and nothing else.

Sample data.

## Keep the tools that get you paid. Keep the context here.

-   ### Your contract and payment tools stay.

    Oknola keeps what they don't: the client's history, your real hourly rate, and your personal money beside the business.

-   ### A spreadsheet was the right instinct: plain, yours, portable.

    Oknola keeps that and does the upkeep.

-   ### Already in Obsidian? Move in, don’t migrate.

    Oknola takes over the structure and the scoped agents, over the same files.

## FAQ.

### Does Oknola send invoices or contracts?

No. Keep the tool you use to send and collect. Oknola keeps each invoice as a file, follows it to paid, and drafts the reminder when it's late.

### I work on Upwork and with direct clients. Does that fit?

Yes. Each client carries its channel, so revenue by channel and fees stay visible.

### How much should I set aside for taxes?

Many freelancers set aside 25 to 30% of each payment. Your accountant sets your number; Finance keeps the balance honest.

### Will an AI read my clients' files?

Only the tags you allow. Scope is set per agent, per tag.

### Is this another subscription?

The Core is free, and it's not a trial. Pro and apps are priced at launch, for one operator, never per seat.

### What happens to my files if I leave?

They stay plain markdown. Leaving is copying a folder.

Early access, macOS and Android first. The structure, the pass and scoped agents work today. Operating Maps, Finance, Actions and superpowers are in build, and the demo shows them working on sample data.

Also built for:

[Indie hackers](https://oknola.com/use-cases/indie-hackers/) [Solo founders](https://oknola.com/use-cases/solo-founders/) [Consultants](https://oknola.com/use-cases/consultants/) [Creators](https://oknola.com/use-cases/creators/) [All use cases](https://oknola.com/use-cases/)

Early access

## Get paid, and know what it was worth.

Join the waitlist for early access on macOS and Android.